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Freedom of Information Requests

Should you wish to request information under the Municipal Freedom of Information and Protection of Privacy Act, you must do so by submitting written request.

Click on form name for link to FOI Request Form Fillable

Please send or drop off requests at:

Port Hope Police Service
55 Fox Road
Port Hope, Ontario
P.O. Box 111, L1A 3V5

In your request please include:

  • Full name
  • Full address
  • Date of birth
  • Telephone number
  • Identify the specific record(s) you request or,
  • Provide enough detail for an employed to identify the record(s)

Please note there is a legislated fee schedule for processing access requests which include photocopying, searching and preparing the record(s).

Information available through the Report Request Procedure is not subject to the Municipal Freedom of Information and Protection of Privacy Act.

Requests for copies of records that already exist within the files of this police service may be made through the Information and Privacy Unit. All requests made through this unit are responded to in accordance with the Municipal Freedom of Information and Protection of Privacy Act. 

In order to make a request, please attend the Port Hope Police Service, 55 Fox Road, Port Hope, Ontario and complete a Request Form for Access to Information. Our hours are Monday to Friday 8:30 a.m. to 6:00 p.m. You will be required to pay the legislated $5.00 application fee at the time of filling out the request. Acceptable forms of payment are by cash, cheque, money order/bank draft or debit.

You may also make your request in writing and mail it to the attention of the Information and Privacy Coordinator at the above address. When mailing your request, please be sure to include a cheque or money order/bank draft, payable to the Municipality of Port Hope. It is also important to include your address and a telephone number where you may be reached should your request need to be clarified.

A Directory of Records held by the Port Hope Police Service is available at the front counter for your perusal.   

If your request is for personal information, it may be subject to 20¢ per page photocopying charges above the $5.00 application fee.

If your request is for general information, it may be subject to $30.00 per hour search time, $30.00 per hour preparation time and 20¢ per page photocopying charges above the $5.00 application fee. Please note that you will be advised of any other charges that may also apply to your request.

A decision on access to the requested information is normally made within thirty days of receiving your request, unless your request involves a search through a large number of records and/or individuals outside this institution need to be contacted.  

If you have any questions regarding making a request under the Municipal Freedom of Information and Protection of Privacy Act, please contact the Information Coordinator at (905) 885-8123.

 

Miscellaneous Fees

 Fingerprints:

-Employment, Passports, Pardons:  $28.25 + RCMP fee

-Vulnerable Sector comparison:  No charge

 Insurance Companies:

-Collision Investigator's Report: $339.00

-Police Report:  $45.20

-Video Statements: $28.25    

-Witness Statements/Photos/Officer's Notebook Pages: Submit an FOI request and $5.00

 Local Records Check:

-For Pardon Applicants: $27.00  

 ($33.00 for residents outside of Northumberland County)