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Volunteer Checks at the Port Hope Police Service

In Ontario, the Police Record Checks Reform Act, 2015 (PRCRA) governs the types of record checks that can be conducted for screening purposes such as employment or volunteering. The act authorizes different types of police record checks. The PRCRA has been amended as a part of Bill 13 – Supporting People and Businesses Act, 2021 (Schedule 20), to reduce barriers for volunteers. The amendments to the PRCRA will be coming into force on April 1, 2022.


Definition of “Volunteer”
A definition of “volunteer” has been established to clarify the eligibility for supports under the PRCRA.

A “volunteer” means a person who performs a service but who receives no compensation for doing so other than an allowance for expenses or an honorarium. It excludes a person receiving some other form of credit, such as academic credit or fulfilling a sentence requirement.

The amendments require police services to conduct and provide the results of Criminal Record Checks and Criminal Record and Judicial Matters Checks for volunteers at no charge. Volunteers will still be required to pay for a Vulnerable Sector Checks. 

The Police service will require a letter from the Organization identifying that this is a volunteer position and that it does not require a vulnerable sector check. See link for volunteer letter requirements.

Volunteer Letter requirements

To request a volunteer Criminal Record check (CRC) or a Criminal  Record and Judicial Matters check (CRJMC), click link for the form.

Volunteer form for CRC and CRJMC 

Declaration of Criminal Record (to accompany volunteer form if declaring a criminal record)

Once completed please stop by the Station with the form, declaration form (if applicable) and the volunteer letter from the organization.


The amendments require police services to provide up to five free copies of the results of Criminal Record Checks and Criminal Record and Judicial Matters Checks, if requested at the time of the initial request.

What will not change?

Vulnerable Sector Checks
Volunteers will still be required to pay for a Vulnerable Sector Checks. 

For an online Volunteer vulnerable sector check please click on the link below, or stop by the Police Station (55 Fox Road, Port Hope) and fill in the form in person. A volunteer letter will be required for the vulnerable sector checks.

Online Vulnerable Sector check